A project management system is a tool that assists in the organization and moderation of a project. A project management system typically provides managers with the following basic enhancements:
For the last of these enhancements, the best project management system will implement large scale visibility tools that extend beyond the level of regular project management; these are tools in program management and project portfolio management (PPM).
Because a project can be approached in many ways, a project management system is available for nearly every specific project management methodology. For instance, a traditional project management system is used for a project that implements the standard five-step approach: initiation, planning, execution, monitoring, and completion. The agile project management system, on the other hand, is less process driven and more adaptable to the dynamic, demand-based environment of agile projects. While solutions exists for each methodology, an all-in-one system is more preferable to some, as it accommodates the needs of projects across every industry.
Project management via the cloud and SaaS (software-as-a-service) is the most common and most productive type of system on the market today. Unlike an on-premise system that is only accessible locally, the modern web-based project management system allows projects to be managed from any device that has internet access. Important data and documents associated with a project are centralized in one location, allowing businesses to share their work from around the world.
The project management system has also been highly influenced by the social media. With features similar to social networking sites like Facebook and LinkedIn, these systems can give the workforce profound connectivity. For example, some systems have a feed of project status updates from other team members, letting people always know what others are working on. Such a network can help eliminate projects that are counterproductive and can allow collaboration on those projects that are closely related.
Thousands of companies, especially those that have expanded internationally, have found this connectivity to be the strongest point of their business. As technology continues to advance today, project managers are growing more and more optimistic about the future of the social project management system.