Project management tools don’t work. AtTask Enterprise Work Cloud does.

“After AtTask, our on-time rating went up [from 50] to 80 percent on average, just because we were communicating better than we ever had in the past. It wasn’t just a project management tool. It was a better way for us to communicate.”

Kris Lamp DIRECTOR PROGRAM MANAGEMENT

Challenge: Unable to get accurate project data from Excel and Microsoft Project across their global team in Asia, Europe, and the U.S., Trek’s on-time product delivery struggled, costing revenue and market share.

Solution: Trek started using the online AtTask enterprise work cloud across multiple departments for all work management, collecting all their work data in one place.

Benefits: Visibility of work management data allows Trek to track projects, anticipate resource needs, eliminate bottlenecks, and increase their on-time delivery rating from 50% to 80%, adding millions in annual revenue.

“The visibility that AtTask has created into what our team members are working on, where our projects were failing, has been more than worth the price tag. And we couldn’t have had that if our whole team weren’t all in the same tool, working off the same information.”

Eckart Diepenhorst DIRECTOR OF STORE FORMATS (EUROPE)

Challenge: Store Formats team tasked with more store format refits, but using only email and spreadsheets to track project progress led to lack of productivity and costly late project completions.

Solution: They started working in AtTask, gaining real-time visibility into project status, task accountability and issue notifications.

Benefits: From comprehensive reporting they were able to identify and tackle the root causes behind issues, reducing the refit completion time by two days, increasing revenues, decreasing project costs, and reaching project ROI faster.

“We have a crazy amount of work, and AtTask keeps up with us. It works as fast as we do. And because it’s so conversational, we aren’t losing time over deciphering emails. Being able to have my hard numbers has been so useful, not just for me and our day-to-day workflow, but in the larger scope of the bigger business of Live Nation and House of Blues.”

Erin Frey SENIOR GRAPHIC DESIGNER

Challenge: House of Blues Marketing team’s project management tool was difficult to adapt for their nationwide team and failed to provide the data they needed to better manage their projects and resources.

Solution: AtTask Enterprise Work Cloud provided one system of engagement for their entire team to capture all status updates and resource data and turn them into real-time reports.

Benefits: With one centralized tool, the Marketing team could communicate in real-time, anticipate resource needs, and improve their processes.

“I love it when my colleagues look at our group and say, ‘You do what? How do you do that?’ And I say, ‘I have AtTask.’”

Claudia Brozda DIRECTOR, PROFESSIONAL SERVICES

Challenge: For Claudia Brozda’s new Professional Services team, Microsoft Project and notepads were failing to give their inexperienced PM’s the visibility they needed to succeed. PM’s often took on too many projects, deadlines were missed, and no one had the data to say what was causing these shortcomings.

Solution: Instead of going with more unwieldy tools like Primavera, Claudia opted for AtTask Enterprise Work Cloud, which would be much more user-friendly and promote standardization and customized data.

Benefits: Claudia’s team picked up AtTask immediately. The solution began providing real-time dashboards to keep management informed on the team’s productivity and financial performance. With full visibility into their projects, the team increased their on-time delivery by 125 percent.

“The value AtTask is the time savings of not having to chase down information. That isn't something that I can put a price on, because you don't get more time in the day. And I do feel like AtTask has given us time back in our day.”

Tiffany Schepens PMO Manager

Challenge: With data scattered between multiple tools, too much of the PMO’s time was spent on updating documents, calculating capacity, and compiling project information for leadership. Getting surprised by projects and feeling overwhelmed, they knew they would need a better solution to succeed in the coming year.

Solution: In AtTask, they recognized a solution that would be intuitive enough for all team members to adopt quickly. They could upload their historical data to more accurately forecast project due dates and resource needs right out of the gate. AtTask would also provide an on-site consultant to evaluate their processes and build best practices directly into Tampa General’s new solution.

Benefits: The PMO could see everything that was being worked on across the IT department. Freed from manual processes, the team got back 10% of their to improve their processes. Time spent on project meetings shrank by 67%. In three short months, their project success rate increased by 11%.

“AtTask has raised expectations. AtTask reports are being used at the project level, at the portfolio level, and at the division level to report up to the CIO, the Information Services Steering Committee and, ultimately, the Board of Directors. And the number of projects that we’ve been able to do with the new PMO and AtTask combined, it’s ridiculous. It’s like they were put on steroids or something.”

Tony Toglia DIRECTOR, PMO

Challenge: Finding itself with a budgetary surplus and an aging infrastructure, the 280-bed organization brought in a new director to assemble a PMO, but they needed the right tool for their new team-a tool which would need to provide more transparency if they were to increase their throughput.

Solution: AtTask offered a relational database and intuitive interface that would allow the director and his team to create customized reports that would be updated in real-time.

Benefits: With the help of an on-site AtTask consultant, the solution was implemented in less than a month without using IT resources. Armed with real-time data and project updates, the new PMO increased their annual installs from 2 to 12.

““With AtTask, we’re 30 percent more productive. That’s pretty amazing when you consider we’re tracking five times more information. That’s priceless!””

Bill Gattinger Senior Manager of Traffic, Production & Direct Marketing

Challenge: Leading up to 2012, the ATB creative services team had grown from five people handling 300 projects per year to 25 people handling 2,300 per year. Unfortunately, their tools had not evolved to match this growth. Requests came in through a Sharepoint page on the company intranet. Traffic managers spent their entire time just trying to update project information across spreadsheets and Microsoft Project. Team members spent hours over the weekend compiling data into reports for the VP of Marketing but still had no way of seeing individual workloads or measuring on-time delivery.

Solution: After finding AtTask through a consultant, the creative services team was impressed with its easy-to-use interface. The solution would give them all the work management tools they needed in one interface.

Benefits: Creative services team members embraced the solution instantly, with all their communications and documents available in one system. The team’s traffic managers got back 30% of their time while tracking five times the data they had previously. With more historical data, the team negotiated with vendors to save hundreds of thousands of dollars. Pleased with their success, the team expanded their AtTask license count by 80%.

“The value I get from AtTask is the data to market IT. We’re running 40 active projects at any given time. Ninety-five percent of those are within budget. That’s a pretty good story. I couldn’t say that without making up the numbers until now.”

Kim Jacques CHIEF INFORMATION OFFICER

Challenge: Following the failure of their project management software, American Capital’s IT PMO wasted 60 percent of its time gathering project data in spreadsheets, still unable to capture visibility into their work.

Solution: AtTask Enterprise Work Cloud introduced robust reporting tools and an easily adoptable user interface to team members, managers, and executives.

Benefits: Time wasted on data gathering was eliminated, saving American Capital $160,000 per year. Enterprise work management gave PMO and management the data to align resources and increase performance.

“The real value of AtTask is that it puts the focus on planning and execution. Some people will say you can do this in a spreadsheet, but this is more than that. It’s the ability to have a central repository to slice and dice our initiatives so that we’re putting our limited resources in the right spots.”

Andy Kinnear DIRECTOR OF PMO

Challenge: The PMO at the large Ohio-based system had been working in a homegrown, Access-based tool with limited visibility. An expansion in their responsibilities to other portfolios required that they find a professional solution that could expand with them.

Solution: AtTask Enterprise Work Cloud offered the ability to standardize processes and reporting across diverse teams while still being customizable to their unique needs.

Benefits: AtTask gave the PMO the visibility to balance their resources, align their work with company strategy, and communicate more efficiently.

“The great part about AtTask is that we can see exactly where we're at with the project without even having to hold a full-blown discussion. Everything's so transparent now, we just look at our reporting tool and see that one team is done with their task and the project is with Compliance. Conversation's over.”

Casey Floyd AVP/CAMPAIGN MANAGER

Challenge: Having project data spread out through spreadsheets, emails, and a homegrown ticketing system was causing the bank’s marketing campaigns to underperform. Their marketing services group was wasting hours trying to communicate manually with stakeholders, as another PM software failed to be adopted by the team.

Solution: AtTask offered an on-site consultant to streamline the implementation process and set up work processes in AtTask that the team could use to standardize their processes and get better visibility.

Benefits: AtTask gave bank management real-time reports on the marketing service group’s activities, productivity, and resource needs. Able to see bottlenecks, and freed from manual processes, the team got back 30 percent of their time and began launching their campaigns in sync, resulting in better campaign ROI.

“We have one source of truth for all of the data related to our projects. We’re able to get reports really quickly, get data really quickly, tell a story, and, more often than not, bring clarity to the organization and build trust with our peers.”

Bill Maxwell DIRECTOR COMMUNICATION SYSTEMS

Challenge: The Communications Development team struggled to manage projects in a Lotus Notes database, resulting in project delays and leaving them under-equipped for anticipated global growth.

Solution: AtTask provides the team with the ability to automate and streamline their processes in the tool and see all of their activity in real-time reports.

Benefits: The team has “one source of truth” they can rely on for measuring and showcasing their work to their peers and increase their speed to market significantly.

“Our increase in productivity was at least 65 percent with AtTask. It was big, because everything trickles down from the tools you use.”

Rehan Baaqri SENIOR GLOBAL PMO MANAGER

Challenge: Team members working in disparate tools like Microsoft Excel or Project were making it impossible to get visibility into resources and project statuses and updates.

Solution: Their senior managers recognized the need for a solution that would bring everyone into one standardized system of engagement, yet be intuitive for their inexperienced team to adopt easily. AtTask Enterprise Work Cloud emerged as a clear favorite.

Solution: With the help of an on-site AtTask implementation consultant, the Opera Solutions team created templates, dashboards, and automated workflows. Soon, the team’s work was visible from team members to management and productivity grew by 65 percent.

“We love AtTask because it’s easy to use. We love that our project leaders have accountability and control over their work.”

Kathleen Livingston VP MARKETING OPERATIONS

Challenge: A poorly tailored project management solution and the team’s reluctance to adopt made it impossible for them to track work or anticipate resource needs.

Solution: AtTask offered an intuitive tool that could adapt to the team’s diverse needs, make it easy to track project status updates, and provide real-time reports and dashboards for all team members.

Benefits: Project data was available in real-time as the Marketing Operations team adopted AtTask at a stunning 100 percent rate. All team members, from executives to designers, had easy access to the data they needed to improve their work.

“We use AtTask to efficiently manage all customer engagements to ensure timely project delivery and cost management, to determine which projects align with corporate business goals and will deliver the greatest business value—before they even begin.”

Paul McGriff MANAGER OF GOVERNANCE AND ADMINISTRATION

Challenge: The company wanted a work management tool that would provide not only day-to-day project updates, but also a scorecard on how each project created value against strategic business goals from request to execution, but their existing tools were lacking.

Solution: AtTask offered an enterprise-sized tool that could capture and track work data across all business units, providing real-time project status updates and customized scorecards to executives and managers.

Benefits: Data provided managers with the visibility they needed to stay more focused on the initiatives that would drive strategic business goals and yield smarter investment decisions.

“Because of its capabilities and its intuitive interface, we knew AtTask would be very well accepted by all the members of our team.”

Keenan Wagner DIRECTOR IT

Challenge: The IT department wanted to be able to manage and score their projects against performance metrics, but their project data was spread out across Excel spreadsheets and a myriad of other applications. Just pulling reports for management took a day and a half.

Solution: The team found AtTask, which would allow them to consolidate their work management activities into one system of engagement, capturing all of their project data in one database and making it easy to build reports and scorecards.

Benefits: AtTask began producing real-time visibility into each task, saving hours of time for team members. Reports for management could be pulled in less than an hour, providing them with the data they needed to score projects and manage resources effectively.